How to Create a Memorable Onboarding Kit for New Employees
Setting the Stage for Success: Thoughtful Onboarding Kits for New Hires
Here’s how to create an onboarding kit that will leave a lasting impression.
1. Start with the Essentials
Every onboarding kit should include the basics that a new employee needs to get started. These items ensure a smooth transition and help them hit the ground running:
Welcome Letter: A personalized note from the CEO or team leader can make a significant impact.
Employee Handbook: Include a digital or printed version outlining company policies, values, and expectations.
Tech Equipment: Laptops, chargers, or other necessary tools to ensure they’re ready to work from day one.
Access Cards or Badges: If applicable, provide security credentials or access passes.
2. Add Branded Merchandise
Branded items not only create a sense of belonging but also serve as subtle promotional tools. Consider including:
T-shirts, hoodies, or hats with your company logo.
Mugs, water bottles, or reusable tumblers.
Branded notebooks, pens, or planners.
3. Include Personalization
Tailoring the onboarding kit to the individual adds a personal touch that goes a long way. For example:
A custom nameplate for their desk.
A personalized message welcoming them to the team.
Items that align with their interests or hobbies, such as books or small gadgets.
4. Focus on Comfort and Wellness
Show new hires that you care about their well-being by including items that promote comfort and relaxation. Some ideas are:
Desk plants to brighten up their workspace.
Stress-relief tools like fidget toys or essential oil rollers.
Healthy snacks or a gift card for a local coffee shop.
5. Highlight Company Culture
Use the onboarding kit to immerse employees in your company’s culture and values. Include:
A copy of your company’s mission and vision statement.
Swag that reflects your company’s personality (e.g., fun socks or quirky stickers).
A team directory with photos and bios to help them get to know their colleagues.
6. Provide Resources for Success
Set your new employees up for success by offering tools and resources that support their growth and learning:
Access to online training platforms or courses.
A calendar of upcoming events and meetings.
A guide to internal tools and systems, with login details and tips for getting started.
7. Include Something Fun
Add a touch of playfulness to make the kit more memorable. Consider:
A puzzle, game, or trivia card related to your industry.
Fun stickers or pins with motivational messages.
A small gift card for a food delivery service or entertainment platform.
8. Encourage Feedback
To continually improve the onboarding experience, include a feedback form or QR code linked to a survey. Ask new hires what they loved about the kit and what they would suggest adding or changing.
Packaging Tips
Presentation matters. Make sure your onboarding kit is visually appealing and organized. Use branded boxes, eco-friendly packaging, or reusable bags to create a polished and professional look. Include tissue paper, ribbons, or other decorative elements for a premium unboxing experience.
Conclusion
An onboarding kit is more than just a box of items; it’s an opportunity to welcome new employees, showcase your company culture, and help them feel at home. By combining practical tools, personalized touches, and fun extras, you can create an onboarding experience that leaves a lasting impression and sets the stage for a successful and engaging employee journey.
For custom onboarding kits and branded merchandise, visit Madeco Merch.